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Hi all,
\nHere’s the first draft of minutes from the last meeting 26\/08\/2005.
\nMy apologies for any inaccuracies or oversights. <\/p>\n
Sincerest regards, <\/p>\n
…shane<\/p>\n
\/\/=============================
\n\/\/ Shane Dempsey
\n\/\/ Technical Director,
\n\/\/ Gaisan Technologies Ltd.
\n\/\/ e: sdempsey@gaisan.com
\n\/\/ u: http:\/\/www.gaisan.com
\n\/\/ t: +353 (0)86 1722436
\n\/\/=============================<\/p>\n
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Gaisan Shareholders meeting<\/p>\n
Willie Hayes is referred to as WH
\nMichael Dempsey is referred to as MD
\nShane Dempsey is referred to as SD.=20<\/p>\n
AGENDA – Shareholders Meeting
\nTIME: 14:15
\nDESCRIPTION: Extraordinary General Meeting of Gaisan Technologies=20
\nShareholders following the change of company status to elect a new =
\nboard.=20
\n– Nomination of representative directors by majority shareholders and=20
\nthe constitution of a new board of directors in accordance with the new=20
\nShareholders Agreement for Gaisan Technologies.=20
\n– AOB<\/p>\n
AGENDA – Directors Meeting
\n– Company status report – previous company secretary (SD)
\n– Review of Current business strategy (SD, WH)
\n– Pursuit of corporate alliance with Evros (WH)
\n– Advertising Strategies
\n– Review of progress with business mentors (SD, WH)
\n– Director’s loans (ALL)
\n– Salaries & fees for proprietor directors (ALL)
\n– Hiring policy within 12 months (SD)
\n– Company overdraft & credit cards (ALL)
\n– Annual Accounts
\n– AOB.=20<\/p>\n
————————————————————————-=
\n——————-
\nShareholders’s meeting.=20
\nQuorum present: SD, MD, WH.=20
\nminute taker: Shane Dempsey<\/p>\n
Nomination of directors:
\n– Each shareholder nominated themselves as board members.=20
\nMD, WH & SD.=20
\n– SD to continue as company secretary
\n– MD suggested a revolving chairperson for each meeting.=20
\nWH & SD concurred. MD pointed out that a chairperson would have=20
\nno special powers as the SA covers director\/shareholder voting.=20
\n– MD requested that a draft of these minutes be circulated within a =
\nreasonable
\ntimeframe to ensure an accurate record of events.=20
\n– the quesiton of the need for a managing director arose. All agreed =
\nthat there
\nis no legal obligation but we.=20
\n– SD to become managing director, WH is director of internet solutions, =
\nrole of technical
\ndirector is temporarily dropped.=20
\n– MD stated that he cannot have an executive director role in the =
\ncompany so
\nhis status will remain unchanged.=20
\n– On this point SD stated that we had constituted a board for Gaisan =
\nTechnologies Ltd.=20
\nas a quorum was present for a directors meeting we could proceed to that =
\nforthwith.=20<\/p>\n
————————————————————————-=
\n——————-
\nDirectors’ Meeting
\nQuorum present: SD, MD, WH.=20
\nminute taker: SHane Dempsey
\n– SD apologised for the late availability of the AGENDA for the meeting. =
\nMD
\nstated that any additional information should be presented in good time =
\nto enable review.=20
\nHe also stated his wish that we should have monthly management review =
\nmeetings as good
\npractice. Both WH & MD agreed. SD proposed meetings for the last friday
\nof every month with 5 business days notice preferred before a =
\ncancellation. MD & WH concurred. =20<\/p>\n
ACTION: SD to arrange a meeting for this time next month. =20<\/p>\n
– SD explained company status. trading since 1st January. He stated that =
\nhe was preparing accounts and would
\nprovide Aidan McAvinue (our company accountant) with up to date =
\nfinancials by mid september. MD & WH agreed.=20<\/p>\n
ACTION: SD to prepare basic accounts and to circulate by end of =
\nSeptember<\/p>\n
– MD would like a description of future business, past work\/sales and =
\ncash. ALL agreed.=20
\n– SD outlined concerned about the amount of business from WIT.=20
\n– WH suggests setting up SugarCRM internally. ALL agreed.=20
\n– review of current business strategy by SD. several strands. Web =
\ndesign, eCommerce, hardware sales, tech support,
\ndataarchival service, VoIP. MD expressed a concern that we had many =
\ndifferent businesses and needed to focus. SD outlined
\nthe potential of the hardware sales business as providing an excellent =
\nfinancial return for time invested.=20
\n– SD suggested a strategic linkup with copmulearn.=20
\n– MD suggested a effort\/return analysis over a 1\/2 day for the business =
\nareas we’re working in. =20
\n– ALL agreed we should join Chamber of Commerce
\n– SD suggested a series of press resleases in the News & Star. ALL =
\nagreed.=20<\/p>\n
ACTION: SD, WH to prepare monthly forecasts.=20
\nACTION: MD to identify someone in ISME to progress this service further. =<\/p>\n
– MD identified Datapac as a potential business ally.=20
\n– SD explained about our 2 business mentors.=20
\n– Donnagh Kiernan seems like a good prospect. Meeting next thursday<\/p>\n
– ALL agreed that we should ask any business mentor about any =
\nconflicting involvements,=20
\nassociations or activities.=20<\/p>\n
ACTION: Ensure that the NDA is signed by Siobhan Dwyer.=20<\/p>\n
– SD explained that he had discussed director’s loans accounts with =
\nAidan McAvinue. MD was
\nvery concerned that this was treated correctly avoiding 2 major risks: =
\npreferrential treatment
\nof creditors & income tax evasion.=20
\n– ALL agreed that we need directors agreement before a directors loan is =
\nrepaid to ensure
\nthat=20
\n– MD suggests that we should agree that we could pay ourselves a certain =
\namount every month over an
\nx month period.=20<\/p>\n
– MD suggests the following order of director payment: 1) external =
\ncreditors 2) director expenses 3) director salaries
\n– SD discussed obtaining another PC for the office to be used as a =
\nFileServer.=20
\n– SD highlighted the need for a contract worker. ALL agreed<\/p>\n
ACTION: SD, WH to formulate a description of skills required. ALL to try =
\nand identify such a person.=20
\n– SD to buy a cost-effective server machine.=20<\/p>\n
AOB:=20
\n– WH said that we should agree holidays. SD pointed out that the =
\n“Organisation of Working Time Act 1997” allows=20
\nfor a minimum holidays per year of 4 weeks. Gaisan will adopt this for =
\nit’s directors.=20<\/p>\n
——=_NextPart_000_0009_01C5C02D.A7C16D60–<\/p>\n","protected":false},"excerpt":{"rendered":"
This is a multi-part message in MIME format. ——=_NextPart_000_0009_01C5C02D.A7C16D60 Content-Type: text\/plain; charset=”US-ASCII” Content-Transfer-Encoding: 7bit Hi all, Here’s the first draft of minutes from the last meeting 26\/08\/2005. My apologies for any inaccuracies or oversights. Sincerest regards, …shane \/\/============================= \/\/ Shane Dempsey \/\/ Technical Director, \/\/ Gaisan Technologies Ltd. \/\/ e: sdempsey@gaisan.com \/\/ u: http:\/\/www.gaisan.com \/\/ […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"_links":{"self":[{"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=\/wp\/v2\/posts\/14912"}],"collection":[{"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=14912"}],"version-history":[{"count":0,"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=\/wp\/v2\/posts\/14912\/revisions"}],"wp:attachment":[{"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=14912"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=14912"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/gaisan.com\/blogs\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=14912"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}